Part VI: Upkeep & Maintenance

Reconciling Your Statement

Make sure that you receive your cardholder statement. You will only receive a statement if you had account activity during the month. The statement is mailed directly to your business address. Identify and annotate any errors and work with the merchants and the contractor on a resolution. You must review and reconcile your statement within the timeframes required by your agency (usually 3 to 5 days). This is one of your primary jobs as a cardholder. Reconciling your statement includes certifying receipts, annotating accounting codes, documenting disputed items, and completing any other documentation required by your agency before forwarding your statement to your Approving Official or the appropriate Payment/Finance office for payment.